e-form

Secondment of Public Sector Employees
with the Public Service

The Line Ministry/Department that the employee is to be seconded with is to fill in and submit this formal request, channeled through the Office of the Permanent Secretary. The People and Standards Division will start the process only if the template is duly filled in and the information provided is correct and compliant with current standing provisions, as in force from time to time. Requests found to be incomplete and/or containing incorrect information will not be processed.

All fields must be filled. Where not applicable indicate accordingly.

Name & Surname of Employee

ID. No.

Name of Entity

Current Position/Grade/Status within the Entity

Current Salary within Entity

Current Allowances/Benefits within Entity

Salary covered by (tick as applicable)

Allowances/Benefits covered by (tick as applicable)

Attach copy of endorsed Collective Agreement and/or Grading and Salary Structure/other IRU approval making reference to the Salary and/or Benefits/Allowances (as applicable)

Has the Head of Entity approved this request for secondment?

Has the Permanent Secretary responsible for the Entity approved this secondment?

Is a replacement being requested?

If a replacement is required, whether this will be

Attach copy of email from Head of Entity indicating her/his approval & whether a replacement is required and endorsement of Permanent Secretary responsible for the entity.

Indicate the position to be occupied by the employee within the receiving Section/Department/Ministry where he/she is to be posted

Indicate the Department where the employee will be carrying his/her duties

Insert the cogent, demand driven, reason/s why the employee in question is being requested by the Ministry/Department concerned

Has the employee consented to the fact he/she will continue to receive his/her basic current salary and any increases in conformity with the Entity's Collective Agreement/Grading and Salary Structure/other Industrial Relations Unit Approval?

In case that the employee, besides the basic salary, is also receiving from the Entity allowances/benefits in line with the Entity's Collective Agreement/Grading and Salary Structure/other Industrial Relations Unit Approval, has he/she consented to forfeit such allowances/benefits and to therefore receive the basic salary only?

Attach copy of declaration by employee

Confirmation that the secondment of the employee will be filling an unfilled vacancy featured in the Ministry’s current HR Plan

Indicate the nomenclature as listed in the current HR Plan

Disclaimer: By submitting this application to the People and Standards Division, the Line Ministry/Department declares that the information provided in the request is complete and correct. To this effect, the People and Standards Division will not be held liable for any false, inaccurate, incomplete information presented by the Line Ministry/Department in the request

The Authorised Officer drawing up the request confirms that: he/she agrees with the aforementioned disclaimer; the employee in question will continue to enjoy his/her basic salary; and funds are available and within the allocated budget of the Ministry

Name of Authorised Officer (in full)

Designation

Date

E-mail address

The Permanent Secretary responsible for the ministry with which the employee is to be seconded declares that he/she does not have any objection to this request for secondment

Name of Permanent Secretary (in full)

Ministry

Attach copy of endorsement by the Permanent Secretary responsible for the ministry with which the employee is to be seconded