e-form

Detailing of Public Service Officers to
Public Sector Entity

The Line Ministry responsible for the entity/Head of Entity to which the officer is being detailed is to fill and submit this formal request, channelled through the Permanent Secretary, for the Detailing of a Public Officer with a Public Sector Entity. The People and Standards Division will start the process only if the template is duly filled in and the information is correct and compliant with current standing provisions, as in force from time to time. Requests found to be incomplete and/or containing incorrect information will not be processed.

All fields must be filled. Where not applicable indicate accordingly.

Information on Public Officer to be detailed with Public Sector Entity

Name & Surname of Officer

ID Number

Current Grade and/or Position/Indefinite Status (in the Public Service)

Salary Scale

Name of Ministry and Department

If the officer has a position instead of / in addition to a grade, please indicate whether this position is

Information on Post / Position offered by the Public Sector Entity

Name of Entity

Post/Position Title

If a position,

If definite specify period

and whether renewable

Basic Salary:

Allowances / other benefits:

If definite, is an objective reason in terms of SL 452.81 tied to the position?

Confirmation that salary is in line with

(i) Collective Agreement

(ii) Salary and Grading Structure/other IRU approval

Please provide Job Description and attach a copy of (i) the Collective Agreement or (ii) the Salary and Grading Structure or (iii) other IRU approval (as applicable)

Endorsements required for the release for detailing

Endorsement of the Permanent Secretary of the parent Department, including a statement whether a replacement is required in lieu of released incumbent

If a replacement is required indicate if

The endorsement of the Permanent Secretary under whom Entity falls

Confirmation that the detailed officer will be filling a vacancy in the entity’s HR Plan

Is this vacancy

Attach endorsements in both cases

Information on reason for detailing

Is the officer being detailed with the Entity

If the request for detailing is at the officer’s own volition, the officer must have been confirmed in a Public Service appointment in order to be detailed. An appointment that has not yet been confirmed will be forfeited

If the officer is being detailed at own volition as per (i) above following a specific request

Please give reason

If the officer is being detailed at own volition as per (i) above following an EOI/call for applications, please attach all documents below

If the officer is being detailed after having been identified by the entity as per (ii) above, please indicate

Area of expertise

Please give reason why the vacancy needs to be filled through this detailing

If the officer is being detailed following migration of function as per (iii) above, the entity is to

(i) Include the date from when officer will be detailed with newly established Entity

(ii) Indicate the relevant legislation establishing the migration of function

Confirmation of availability of funds

I hereby declare that funds are available for the public officer to be detailed with the entity. Name (in full) of Officer drawing up this request

Designation

Date

E-mail address